Check X:\Library Projects\01-Scan\00-Done
Any work for this stage is actually carried out in the Done folder of 01-Scan. Once a document is placed in 02-RTF Prep, an automatic process will check the folder 5 minutes after the hour and individually run any documents/PDFs that have been placed here.
1. For this automatic process to run, the RTF/PDFs must have the proper numbers assigned.
2. The Automatic Process:
• Runs the front-end processes (cleanup macros)
• Attaches the Master Template
• Creates a folder in CMS for that number if a folder does not yet exist for that number
• Places the pdf in the Archive of that folder and replaces it with a shortcut in RTF Prep Done
• Places a copy of the RTF in the Archive of the folder in CMS
• Renames the PDF and the RTF so that they have names that match UV
Steps for the Pre-Rtf Prep Quality Control
CHECK TO MAKE SURE THE DOCUMENT ISN'T ALREADY IN CMS
• Look in CMS to see if there is a Master with articles assigned (if there’s a document, but it does not have articles with numbers assigned, carry on)
• Check the history for it in the BooksProductsInfo app to make sure it hasn’t already been placed on the web or to see if it has a P in the Approval box.
1. Check to make sure that the OCR PDF is complete.
Count pages to make sure they are all there.
2. Check OCR quality. Look for pages with poor contrast where the OCR isn't complete on that page due to bad quality in the scan. When highlighting text on a page within Adobe Acrobat in preparation for copying, this can be seen where the highlight fails to select parts of the image of the text. If there are many such pages, send it back for a rescan. Otherwise, bits and pieces of just a couple of the worst looking pages are quicker to fix by retyping within the RTF.
Example:
Easiest way to select all pages:
In Adobe Acrobat X Pro go to view -> Page Display -> Enable scrolling
Ctrl+a
Scroll through the document, looking for the above.
This will also show you if a page hasn't been OCRd.
3. Do a Collection check. That is, make sure the UV record has a collection number assigned. This can be done later but then there's a danger of the completed book landing in "limbo land" rather than making it to the website digital library in a findable way.
4. Do an Author check. That is, make sure the UV record has a record for the author assigned in the author database. This can be done later but doing it now makes it easier to find in searching for files not yet processed and it will need to be done someday anyway. It’s a pain if an item makes it to the web but can’t be found via browsing.
5. Make sure Kind has a V in it. This will make sure the book runs through in the order it is laid out. If it's marked with a T, it will sort alphabetically
6. If it passes inspection: Send to X:\Library Projects\02-RTFPrep
- If it fails: Send to Missing Pages and Issues with a note in the RTF including
• the reason for failure
• the pages where it failed
• your name
• the date