Before Starting
Before running an article through MechGens, it’s good practice to double-check to make sure the necessary information is filled in in UV. Here is the list of what needs to be there:
UV:
• Collection #
• Author (No space between periods in initials, when dealing with the digital library. For example, J.N. Darby or J.N.D. vs. J. N. Darby and J. N. D. )
• Marked for Type (MB – Ministry Book, GR – General Reading, WP – Web Periodical)
• Marked for Commentary/Poetry/Quotes/Illustrations (Y or blank)
• If marked for commentary, the book is filled in in the references category for the Book Record.
• Kind: V (V stands for volume, meaning the articles will display in their current [volume] order. This should be the default. T will change it to title order, sorting them alphabetically. R will sort them according to Bible reference.)
• Doing Association filled in (Your name)
• Edited level filled in (2 for Proof 2)
For more information on what goes into the UV record, see UV and Marking Records: More Information (Article #177607).
This is the step that takes your document and prepares it to go to the web. There are two parts here:
Part 1: Assign Articles
1. Open MechGens
2. Select Assign Articles (Proof2 to Master)
• It will automatically select your processing path and methods
3. Fill in the number and select Run
4. It will have you load a document.
• Select CMS structure -> Search->Run
It will take you to the corresponding CMS folder.
Troubleshooting:
If your document doesn’t appear:
• You haven’t moved it out of the Proof2 folder into the CMS folder
• It’s saved as a docx, not an RTF. It has to be saved as an RTF file for it to appear as a loadable option.
If your document fails Assign Articles, it is usually because of a problem with either a Cut tag or your Title.
Possible Problems:
Your Cut tag can’t have anything other than < + CUT + > No spaces on either side, no letters, nothing added in. Unfortunately, sometimes spaces get added in.
Cut tag:
• Open your Word document
• Go to the first Cut tag that does not yet have a number assigned.
• If there are no spaces and nothing is added, the problem is likely with your Article Title
Note: To help you see if there are any extraneous spaces, turn on show/hide by clicking the paragraph marker in the top bar:
2. MechGens is picky about titles. If there is an – or — in the title, it will fail. They must be changed to a hyphen and later changed manually in UV.
3. Other problems:
• You don’t have a book title
• You have text without any sort of article title because you forgot to add it because it was a one-article book and that article had the same name as the title.
• You have an article title without a paragraph break. (This can happen with audiobooks when the books don’t actually have any content and simply serve as a vehicle for getting the audio out to the web).
Part 2: GenWebResources
After running Assign Articles,
1. Go to MechGens
2. Select “Generate Web Resources”
• The program will automatically select everything else for you
3. Type in your book number
4. Run
Troubleshooting:
If your document fails and you can’t understand your error message, you can do one of two things:
1. Copy the error message and send it to Mark Hapanowicz.
2. Go to X:\CMS2\Messages and Logs\MechGen
• Make sure the documents are sorting according to most recent.
• Click on the reports for your document. Try to figure out what they are telling you.
a. Understand the problem and fix it.
b. Stare blankly, cry, and ask Mark Hapanowicz.