Custom Pocket Calendar Production
Table of Contents
GPC / CPC / MJNC Calendar Production.
(Last Updated 5-7-2020)
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This tutorial starts from when an item shows up in lineup. (When an order for one was placed)
Notes:
To access the design files on 1&1
Two access methods:
FTP:
Use FileZilla to connect to bibletruthpublishers.com.
Check KeePass for Username /pass (& details)
RDP:
Remote desktop to s710879394.onlinehome.us
Check KeePass for Username /pass (& details)
Once in, the files are here: D:\Data\BibleTruthPublishers.com\Output\Personalize\Designs
(if testing bibletruthpublishers.net, or .info, change the .com out for the site extension.)
In case there is a problem, there are often backups made for the design under the user’s email address in: D:\Data\BibleTruthPublishers.com\Output\Personalize\[CUSTOM_PRODUCT] \Users\[EMAIL ADDRESS]\History\
Graphic files (imprint uploads) are stored in the same user folder:
D:\Data\BibleTruthPublishers.com\Output\Personalize\[CUSTOM_PRODUCT]\Users\[EMAIL ADDRESS]\Graphics\
(mainly applies to GPC)
Local composed (imposed) folders:
GPC: X:\Production\Resources\Personalize\GospelOfPeace\Composed
X:\Production\Resources\Personalize\GospelOfPeace\Users
mJNC: X:\Production\Calendars\MJNC\Composed Imprints
X:\Production\Calendars\MJNC\Users
CPC: X:\Production\Resources\Personalize\CustomPocketCalendar\Composed Imprints
X:\Production\Resources\Personalize\CustomPocketCalendar\Composed Imprints\Users
Tract Cards: X:\Production\Tracts\CTC\Imposition
X:\Production\Tracts\CTC\Users
Imposition
Open Lineup
(If not installed, install from: X:\Computer\BTP Programs\LineUp\setup.exe)
Go to the ‘Personalize’ tab
If there are new, unprocessed orders, it will have the count in the tab title.
Click the line item that needs to be imposed and check the order over to make sure it’s not a mistake.
Note: sometimes John re-creates an old order (for quoting?), and if there’s a question or something looks weird, it’s better to ask.
Right click the line item, and click impose. (Or click the blue impose button under the pdf.)
(If wishing to skip the xml preview, hold down the ctrl button when clicking impose.)
It will download the xml file from the 1&1 server, and show it to you before imposing. Make any changes that are necessary. (make sure to save before clicking OK)
GPC: Remove our bottom lower right imprint from any churches / meeting halls / religious things. To remove, look for this tag:
True and change it to False
GPC: Check that the calendar year matches. If it doesn’t, contact customer, don’t try to fix unless you know EXACTLY what you want.
Tract Cards: Line up will complain that there’s no year. This is just an overzealous program trying to do its best – there are no years associated with tract cards.
Save any changes
Click ok to continue imposing.
If changes were made, Lineup will ask if you want to upload those changes to 1&1
If the changes were permanent and good, go ahead and upload – They will apply for next year. If it was just a test change, don’t upload—Lineup can re-download & overwrite the file.
InDesign will impose the item, and export it to the correct folder. (folder paths are in notes section)
To view the new pdf, click the Body PDF radio button under the pdf viewer:
CPC / CTC Production
I often have multiple orders to produce at the same time, and I run the different steps in batches. (not sure if that makes sense.
(do the following steps for each product you want ordered)
Once the product has been imposed, view the pdf to make sure that it looks ok.
Possible errors:
The calendar pad year doesn’t have a transparent background
The imprint has been cut off / improperly sized
Other stuff I don’t remember
Go to 4-Color Offset > Trading cards
Make the options look similar to the screenshot below.
• Unless the customer is BTP, make sure quantity is ~10% more than the customer ordered.
• if they ordered 450, select 500.
• Click Place Order
• In the next screen, customize the order.
For Job Name or PO#, enter the custom id.
For Proof Type, use ‘No Proof, Run As Is’
Click ok to the Warning, we’re amazing prompt.
Change the ‘Ship To’ address by clicking the menu > Open Address Book
If the customer is in the states & not a P.O. Box:
If the customer is new, add a new address. But first try to find it.
Look up by first and last names. (organized by first name)
Note: when adding a customer, (and it’s not a company) have the customer name be under both company and recipient’s name
Otherwise:
Ship it to BTP to reship:
Go to the ‘B’ tab, and modify/add one of the addresses for Bible Truth Publishers
Change the recipient’s name to match the one on the order.
For ‘Method’, unless we’ve dropped the ball and are late, or the customer is in a hurry, choose cheapest option.
Update original paper order Form
Record the shipping charge
Record if it’s been drop shipped or not
Repeat the above steps for each item you want ordered.
When ready to check out:
Note: I don’t currently have an order, so these notes will be from memory & no screenshots
Go through the checkout process.
When uploading the artwork:
To minimize confusion & mistakes, do each step for each of the products. Don’t do the step for all the products at the same time. Think assembly line, not mosh pit.
On zoo’s site, look for the PO# referenced on the current artwork to upload.
In Lineup, Right click the line item that the PO# references, and click Export GP Options > Copy Files to desktop. (Yes, even though it’s not GP)
Open the pdf on the desktop, and extract page 2 to a new document. (removing it from the original) Save it with a similar name to the desktop as well. Save the original as well. Make sure there are 2 single page pdf’s.
Select the first pdf for the A side
Select the second pdf for the B side
Double check the file names against the PO Number & make sure they’re the same product#
Click Begin upload
Repeat these instructions for any other items in the order
If you forgot to record shipping costs:
Either be lazy and give the customer free / reduced shipping
Or:
Click on My Orders in zoo
Find the order (and make sure it matches the custom id)
Click Financials, and then Print Invoice
You’ll see shipping price in the new window that pops up
Put the order forms back. If they’re ready for billing, mark them as filled (as well as in the order filling book) and put them in the basket over the shipping desk. (Nates)
Congrats!
MJNC Production
Assumes that the product has been imposed.
First print the label:
Right click the line item that needs to be printed, and click ‘Print Labels’
Print the label(s) from the pdf to the label printer in the qp room.
Select the item that needs to be printed.
Select ‘Body PDF’ if not selected.
Double check imprint is ok & within calendar width
If time is of the utmost importance:
Open Fiery Command Workstation 5
Import the job
In the print job, change the settings to use 13x19 mJNC paper.. duplex.. use main paper tray ... flip top? (vs left? I can’t remember which way, but it’s important to get it right)
Otherwise:
Print the pdf to the 7000c-MiniJNC printer. (On BTP-APPS)
(processing can take a while)
The quantity should be 10%more of final count, max 50 extra copies.
Ie. For 100 copies, 100*1.1 = 27.5 sheets. So total sheet count should be 28 sheets.
Double check the page to make sure that it’s printed correctly:
Jan-Dec should be on each calendar
Set A, Set B, & set C should all align up on both sides of the paper. (ie Set A shouldn’t be on the other side of Set C) In other words, make sure that when it printed, it flipped the correct way.
Once the sheets have been printed, follow the instructions on the sheet as far as trimming & instructions go.
Use the scale to weigh calendars into 100 packs.
(101-102 calendars per pack)
Rubber band pack
Put the label on the leftover pack.
Mark the item as filled in lineup
Put in order filling.
GPC Production
Assumes that the product has been imposed.
Make sure that the printer is awake. (The printers are set to turn off after x hours of not being in use to save electricity. When they’re in that state, the print files sometimes seem to just disappear, especially the 6120.)
In Lineup, open the Personalize tab
Select the line item that needs to be printed
Right click and select “Export GP (1200a ... )” or one of the other sub options.
This exports the pdf to hot folders on btp-apps. There are a couple of programs that monitor those hot folders and (per the settings associated with the hot folder) print the file to the printer. (The 6120 has hot folder directly on the machine)
Right click the line item again, and click ‘Print Labels’. Then print the label pdf to the label printer in the qp room. (it should auto set to be the default printer)
Note: if a warning shows up saying that it’s already been printed, make sure that you really haven’t printed them. Double labels often means double product.
On the printer screen, go to the recall tab > then the 8101 box > Select Item to print.
There are two options – Auto print, and Proof print. Especially on higher counts, use proof print.
(Proof print will print 1 extra than then number entered)
Enter the amount needed.
Note: For each 100, print 1 extra. (101 to a box) Any order less than that print exact amount.
Click Print
Check proof print.
Staples
Month on correct page
The text doesn’t overlay the color bars at the top / bottom of the page
No streaks
On the IBC, the text doesn’t overlay the bottom imprint
Make sure our logo and other churches logo don’t share the same calendar
Do a scratch test to make sure toner doesn’t scrape off via finger nail
Other stuff I can’t think of ...
Stack the printed items on the printer.
Sometimes other printers print other calendars, and sometimes they all print the same calendar on a large order. It’s best to not mix them up.
When all printed, drill the calendar and put it on the cart to be boxed. (not the order filling cart)
If order is 100+ calendars:
Make up the boxes, and put in 4 stacks of 25. (Each stack of 25 should be split in half, and stacked (rotated) 180° from each other.) Then add 1 to the top.
Put the label on, and sign off on it.
If the order is < 100 calendars:
Count out the calendars to make sure the right quantity.
Put in an order filling box, and put the label on a sheet of paper
Sign off on the label
Put the order on the cart
Once the cart is full / ready to be taken to order filling:
Go through each item on the cart, and compare them to the items in line up (personalize tab)
Mark the line items as drilled
Wheel cart to order filling