Print Products
Table of Contents
Word Length Cutoffs for Books and Pamphlets
Standard Brochure: 1-1,500 words
Standard Booklet: 1,501-3,500 words
Standard Pamphlet: 3,501-15,000 words
Standard Book: 15,001-50,000 words; (24# bond paper or 28# bond paper depending on page count)
Thick Book: 50001+ words requires thinner (20# bond) paper. (determined by page count)
Ultra-Thick Book: No word count yet determined (16# bond) paper. (determined by page count)
Pageup Check and Rules for Page Counts
1. Check RTF for Styling. Add word count to planner card if it isn't there.
2. PageUp
3. Check for styling errors and visual anomalies
4. Page Count for Dave
• Books must have an even number of pages.
• Pamphlets and booklets must have a multiple of 4
* * * Note: The last page must be a blank left-hand page for the back cover.
* * * Note: The first page must be blank
5. Update Table of Contents if changes were made. Delete it on Pamphlets and Booklets.
6. Make sure pamphlets and booklets have Other Interesting Publications (added in manually)
• Compare numbers to UV to make sure they are correct
7. Make sure the header is not appearing on the last page of pamphlets/booklets. (It's good in books)
Try to keep pamphlets and booklets to a max 44 pages. Otherwise, they get floppy and weird.
IFC: Inside Front Cover
IBC: Inside Back Cover
Anything on the "pasteboard" that doesn't overlap with the book never shows up when a book pages up. Vessels of Mercy has a "known" author and an unchanged title so it won't need anything on the IFC (Inside Front Cover). Another area not currently magically paged up is the IBC (Inside Back Cover). Your dad puts a page with header and footer there. I grab a recent pamphlet or booklet and copy its data. I then use the item#s together with the website to get the correct titles, authors, product types into the current product. It's a rather manual process. I check everything when I'm done by copying and pasting the item#s from the IBC in the pamphlet back into the website. Here's an example: X:\Print & Ebook Projects\Pamphlets-Booklets\If The Lord Will-GHHayhoe-9096
File Labeling
Appending "Final" to the end of
• Body INDD
Ex. 1017—Product—The Blessed Hope—Body-Final.indd
• Cover INDD
Ex. 1017—Product—The Blessed Hope—Cover-Final.indd
Cleanup and Folder Relocation
Cleanup
1. Move to Archive:
• Extra designs
• Blurb File
• Everything other than the Cover package and Final Body files.
2. Package the INDD for the cover
3. Package the INDD for the body
To Package an INDD:
Check for errors (Green dot = Good to go!)
• If there are errors, check the pasteboard (Click outside the design and press w)
If/when no errors, click File -> Package
• Filename: Instructions.txt
• Go to correct folder (it will open to whatever it last opened)
• Save as whatever INDD generated
Troubleshooting: When trying to package the INDD, it refuses to save it.
This is likely because the file name is too long. You need to either move the folder (It’s trying to make an enormous name because it’s buried too far down the folder tree) or change the name of either a folder or document to make it a little shorter.
• Note! If you change the name of a folder, make sure that if that folder path is saved somewhere else it gets updated in the other location (such as on the Planner card).
Folder Relocation
Move the whole folder out of Projects in Process and into the main books or pamphlets folder.
Webpic Generation
Open Cover INDD
1. File ->Export
• JPEG or PNG
• Name: Item# (nothing else)
• Resolution: 300
• Quality: High or Max
2. Open exported file in Photoshop
• Crop out a 5x8 slice of the front cover (There may be crop marks on it to guide you)
3. Take this picture and move it to the Web folder
• X:\Web\Products\2 New and Updated Pics
• Run Web Sync
Note: It may not show up on the web for months, since it only shows up once it has been printed and is ready to be sold.
Product File Updating
UV: In the Product File:
1. Has the correctly spelled:
• Title
• Subtitle
• Page Count
2. Check for anomalies or things like "POSSIBLE 2015 RELEASE" in the
• Notes Field
• Catalog Blurb (Cat.Text: [app.] CTEXT [UV])
3. Put blurb in Web.Text field
• From the Products Menu; Select 11 Web Lib Menu
Select 2 Web Product
To Run a Blurb Out to the Web With Styling or Special Characters
To run a docx blurb through to the web:
1. Create a docx
2. Style as desired using basic Word styles
3. Place in the corresponding CMS folder
4. Convert to XML in Falcon SiteBuilder (File > Convert Word document to XML)
5. Sync to the web in WebSync
• CMS – File Sync
• Add product folder
• Start sync
6. Check to see if you have succeeded. It should be live immediately, if the product is live.
To Create a New Product Record
1. Open in Dynamic Connect
2. Go to product screen
3. Type in #
4. Press enter
5. Find a product similar to yours to use as a guide (General Reading vs. Ministry, similar size?)
6. Fill in:
• Title/Subtitle
• Author
• Date
• Pages
• Tsize
• Cover
• Web Text (best done in Book.Prod.Info) (Leave Cat. Text for John)
• Type/Subtype
Entering an Item in Lineup
X:\Computer\BTP Programs\LineUp
• Open LineUp
• Add the item number to the bottom blank line
• Fill in quantity
• Type PROOF in the priority line
Web Sync Help for Products
There are two main steps to put the web product files online.
The master files that will create the different file sizes & types (ie. Large.png, Medium.png & Small.png) need to be placed in: X:\Web\Products\2 New and Updated Pics <\\btp-fs\shared\Web\Products\2 New and Updated Pics> (as of 5-23-2016)
Once those files are in place, do the following:
I. Click “Create Web Product Files”
a. This will create the derivative files from the master, and move all of them to the #3 Master folder <\\btp-fs\shared\Web\Products\3 Product Pics Master>
b. It also creates a log of files created so that step #2 can be run easily.
II. Once step #I is done, (may take a while), Click “Select Folders to Sync”
a. This brings up a new window
b. There are 2 options to select the folders to upload
1. Choose from history,
a. Click the drop down menu under “Search”
b. Select your selected log (organized by date)
c. Click “Add all to Sync List”
2. Use product number
a. Type in the product number, if found
b. Click the found number
c. Click “Add to Sync”
c. Once you have all the items you would like to upload, click “OK”
d. Select the locations you would like to upload to (ie. Btp.net, btp.info, btp.com & the local version folder)
1. If you click the drop down menu by “Local”, you have the option of choosing your own folder path. This is helpful if you need to give a bunch of pictures / website info to customers for their website.
e. Click “Upload Files”
InDesign Help
Strange spacing: alt + ctrl + shft + J
Do mass formatting: Create and adjust a style that is applied to everything you want to format. To mass change one part of that—duplicate the style and apply to the parts you want to change, then edit that style.
Footnotes:
• For bullet points, use formatting.
• For Separate first line, simply create a separate style.
• To make them split across pages, go to the Keep Options in your style (right click style, click on edit style). Unclick Keep with previous/keep lines together.
• Other changes to footnotes: Type -> Document Footnote Options
When in doubt, look to see if someone else has written a script for it.
To run a script:
• Window -> Utilities -> Scripts
To change spacing, pull up paragraph panel.
To compare two pages, duplicate the page and compare side by side with the changes you want (be sure to delete afterwards.
To make a change to every single page in the document: Make the change to the A-Master and then apply to all pages.
• You can make additional master pages to use if you need them.
Helpful websites:
https://indesignsecrets.com/findbetween-a-useful-grep-string.php Make changes to things that are within parentheses (without changing the parentheses)
(?<=\().*?(?=\))
GREP: It can be your best friend, if you learn how to use it.
If Your PageUp fails:
If it's a pamphlet, it may contain more than one article. It doesn't like that.
• I think it also might not like it if the first article does not match the title in a pamphlet
Check the styling. It may be normal instead of T-body-text. I don't know if this is actually what causes it to fail, but try it anyways.
The Young Christian
Hi Megan,
Here’s the filepath for the YCC2022 file ...
X:\Print & Ebook Projects\Calendars\YCC\YCC-2022
It will need ... .
1. Pageup in INDD. I generally copy the prior year’s INDD into the new year and rename.
a. Pageup has to be done manually. It does not go through MechGens. Instead, resave the old INDD as the new year and delete
2. Stick the cursor in the main text flow and delete all Jan1-Dec31 Content.
a. Click. Control A. Delete.
3. Check, recheck and triple check a 2022 calendar to get the Lord’s Day to Saturday labels correct. They are one continuous flow so it only involves adjusting the textbox on the pasteboard at the beginning or end of the year to force a forward or backward flow of the day of the week labels.
a. Go to the beginning of the year and push or pull the box on the outside so that the right day gets added.
b. Check to make sure it's not a leap year. Spot check the days/dates after Feb. 28
4. Import using Ctrl+D after basic styling (mostly done)
a. Double-check the styling in the Word document first
b. Make sure that you have it custom convert the styles to the ones that are in the INDD
5. Adjust pages until they fit and look good (I compare to prior year INDDs or printed cals as my reference).
6. Proof.
7. Print copy for my Dad or Rene