Prepping a Document to Be Sent
To Prep an item going to a prisoner, go through and do the following:
• Scroll through looking for errors
• Find and Replace as many errors as possible
• Do an F&R on double and single quotation marks (just replace them with themselves. This causes them to turn the direction that they will turn in INDD. That way, the prisoners should see and catch quotation marks that are facing the wrong direction).
• Remove any gray reference tags remaining (it’s often a good idea to check and make sure those references have been recorded in UV before you delete them).
• Add in page numbers
• Mark it as “PP” in UV. (Prepped for Prisoner or something like that)
Entering Corrections From a Prisoner
When you get corrections from a prisoner to enter:
• Start entering corrections from the end of the document, working towards the front. This will keep your corrections on the same digital page as the physical page, making them easier to enter.
• You don’t have to enter every correction they have made. If you disagree, skip it and move on.
• Keep the physical copy when you are done and return it to Don Rule.
• Enter “CO” into UV. (COrrected)